Completing PQQs in AutogenAI

Pre-qualification questionnaires (PQQs) are made up of many short, structured questions. AutogenAI gives you three ways to answer them, depending on how you prefer to work:

• The assistant: draft answers one question at a time.
• Word integration: write inside Word with AutogenAI alongside.
• Q&A workbooks: work through a full question set in one place.

Best for: proposal writers and proposal teams responding to PQQs.

In this article:

• Before you start
• Option 1: Use the assistant
• Option 2: Use the Word integration
• Option 3: Use Q&A workbooks
• Choosing the right option
• Best practices

Before you start

• Create a project for your PQQ from projects on the left-hand menu.
• Add your supporting content to your knowledge hub (case studies, policies, past answers) so AutogenAI can draw on it.
• Have the PQQ document and its scoring criteria on hand.

Option 1: Use the assistant

Best for individual questions or when you need quick first drafts.

1. Open your PQQ project and launch the assistant.
2. Paste in the PQQ question, along with word count and scoring criteria.
3. Add context, such as the relevant project, case study, or policy.
4. Generate a draft answer.
5. Refine with follow-up prompts, for example “shorten to 250 words” or “add a measurable outcome.”
6. Copy the final answer into your PQQ response.

Tip: Include the evaluation criteria in your prompt so the assistant writes the answer to score.

Option 2: Use the Word integration

Best for writers who prefer to draft directly in the PQQ document.

1. Open your PQQ response document in Word.
2. Open the AutogenAI pane from the ribbon and sign in.
3. Select the project linked to your PQQ.
4. Place your cursor under a question, or highlight the question text.
5. Generate a draft using AutogenAI.
6. Insert the answer into your document and edit as needed.
7. Repeat for each question.

Tip: Work through the document in order so answers stay consistent.

Option 3: Use Q&A workbooks

Best for PQQs with many questions that need to be tracked and completed in one place.

1. Open your project and create a new Q&A workbook.
2. Import or add your PQQ questions.
3. Open a question and generate a draft answer.
4. Review and edit each answer.
5. Track progress as you move through the workbook.
6. Export your completed answers when ready.

Tip: Q&A workbooks work well for team collaboration, where different writers own different questions.

Choosing the right option

Best practices

• Answer to the criteria. Scoring guidance tells you what evaluators want.
• Reuse approved content. Keep your best answers in the knowledge hub.
• Check word counts. Many PQQs enforce strict limits.
• Review every answer. Confirm facts, dates, and figures before submitting.